Not To Do List

Are you really burnt out, or are you just doing too many things?

How many hours are you spending watching TV?

How many hours are you spending drinking and socializing per week?

How many hours are you spending surfing the net and social media?

The Not To-Do list is one of the biggest strengths of successful people.

Think about it, how many hours do you think Elon Musk spends watching Netflix each week?

If the average person cut out surfing the Net and watching TV, they would add back over 20 hours per week to their schedule. Imagine what you could do with an additional 20 hours per week?

Many people will make the argument that watching TV and surfing the Net relaxes them. That is fine if that is the case, but don’t claim there is not enough time to achieve or finish your goals. You are choosing to watch TV over productivity. Ironically you would probably be more relaxed if you spent the couple of hours at night catching up on your work, as opposed to going to work the next being behind from the start.

A good way to start is to spend an hour of your TV / web time working on your goals, then reward yourself with the TV / web time once the hour is complete.

Alcohol is another great activity to put on your Not to-Do list. Nothing against alcohol, but it will affect your sleep and leave you operating at a lower level the next day. If you are an achievement-oriented person, this is only going to slow you down in hitting your goals.

From my own experience I have found that no alcohol gives me the ability to go hard 7 days a week, allowing me to include additional fitness activities and fun activities with the kids on the weekend. I am also keen to do some work on weekends, getting me ahead of the week to come. When I do drink on rare occasions, I feel sluggish and tired the next day, and really cant be bothered working on my goals. I enjoy alcohol and love having a beer with friends, but I operate at such a higher level when I don’t drink.

If you are taking drugs of any sort, this would be a good one to add to your Not to-Do List! From a burnout point of view you cant light the candle on both ends for an extended period of time. You may need to choose drugs or achievement. Ironically many former drug users become high achievers due to the personality type of chasing a hit.

Other activities to add could include gambling, pornography, hanging out with non-compatible people, sleeping too much, or any activity not related to your core goals.

The chances are you are not burnt out. It is highly likely that you are spending too much time completing too many activities. If you want to regain your energy and still achieve your goals, you will need to identify the activities that you are spending time on that do not move you to your goals.

Below is an exercise to determine which activities that you should stop doing, continue doing, and start doing.

Stop Doing:

  • Watching 3 hours TV per night
  • Drinking week nights
  • Hanging out with
  • Whatever your vice is…

Continue Doing:

  • Any activity that gives you energy, eg
  • Taking a walk with family after work
  • Exercising
  • Sleep 8 hours per night

Start Doing:

Start slowly and build up, eg

  • Add an hour per night to work on your goals
  • Exercise (if you are not already)
  • Complete your to-do list for the next day the day before

One of the biggest secrets of goal achievers is they make space for their goals by removing many of the mind numbing activities that the rest of society spends most of their time on.

Action. Failure. Success.

You need to take action to be able to achieve something.

Most people accept and understand this.

Why then do so many people not take action on their goals?

For a large majority of people it is because of a fear of failure.

They are scared that if they fail at something, it will have negative consequences. They will have lowered confidence levels in themselves, people will think less of them, they will be defined by that failure.

The irony of all this is that you need to go THROUGH FAILURE to be successful.

Ask any successful person whether they have failed before and they will likely laugh at you. They will laugh because they have failed so many times that it is funny. They have failed so many times that they learnt the right way to do things.

The path to Success most often looks like this:

Action

At the start of a venture / goal you have no idea what will work and what will not. You need to take massive action to try many different actions to achieve your goal. Some things will work, some things will not. Only by taking the action will you know what works and what does not.

Failure

You need to be prepared, (even want) to fail. Only by failing will you know what actions will be  successful. You then start to remove all the actions that don’t work, and dial up all the actions that do work. If you want growth in business this should be a continual cycle. Always trying something new, some failing and some working, then removing the failures and keeping the successes.

Success

You will only achieve success when you are completing successful actions. Unfortunately even at this point you will not be able to rest. Business is dynamic and always changing. Your competitors are always growing and trying to take your market share. As such you will need to continue to try new ideas / processes in your business to maintain the growth.

Most people never make it to success because they don’t take any action. How many business owners do you know that sit around and HOPE that the economy will improve, HOPE that customers will just walk into their door, HOPE that their staff will improve. They are reluctant to take action because they are scared of failing, however they will never experience success until they do start to fail.

Action. Failure. Success.

Time Management – stop doing the menial work!

Have you ever tried to control time?

Good luck with that.

We can’t control time any more than we can grow wings and fly.

Stop trying to control time and start concentrating on controlling your actions and activities.

The main difference that separates the successful from the not so successful is what they spend their time doing.

No-one ever made a fortune cleaning, but many have made fortunes building cleaning businesses.

The successful realise that they must spend their time working ON their business, not in their business.

Working IN the business will result in you doing the same thing over and over and over again.

Working ON the business will result in you taking a step forwards every time you do it.

You should be spending a minimum of 30 minutes, every single day, working ON your business.

But before you can do this, you will need to free up some time from your week.

Chances are that you are currently performing a lot of tasks in your business that you shouldn’t be doing.

These tasks are anything that someone else could be doing at a low hourly rate, including bookkeeping, cleaning, filing, and answering phones.

When you stop doing these tasks, you free yourself up to complete more important tasks that will grow your business.

Try the following exercise to free up your time:

List all the low enjoyment, low skill jobs that you are currently performing in your business.

 Forget about how you will get someone else to do them at this point, just list everything that comes to mind.

Examples include:

  • Bookkeeping
  • Cleaning
  • Data Input
  • Opening and Closing the Shop
  • Answering Phones
  • Banking
  • Stock Ordering

If it helps, carry around a notepad for a few days and list every activity that you shouldn’t be doing as it comes up.

Be tough with yourself on this.

Often we can make the mistake of thinking we are the only ones who can do a task properly. Even if the task is only completed at 80% efficiency, it will still be beneficial to the business as it will be freeing up your time to grow the business.

Low Enjoyment / Low Skill Tasks you are currently performing
 
 
 
 
 
 
 
 

List all of the tasks above that can be outsourced / delegated / stopped, and identify who will take over.

For Example:

TaskOutsource / Delegate / Stop DoingWho will take over the task (if applicable)
BookkeepingOutsourcedHire a Bookkeeper
Data InputDelegateReceptionist
   
   
   
   
   
   
   

This activity should free your time up considerably, and will definitely provide time to allocate 30 minutes per day to work ON your business.

If needed write a very brief document, in point form, for the new person to use to complete their new task.

Stop doing the menial tasks in your business and free yourself up to work on the tasks that will actually grow your business.